Frequently Asked Questions

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Scholarships

Who administers the ASRT Foundation scholarship program?

The scholarship application process and award disbursement are handled by a third-party provider, International Scholarship and Tuition Services. This firm specializes in managing sponsored scholarship programs and has been chosen so that we can leverage the latest technology while maintaining a high level of professionalism.

What scholarships does the ASRT Foundation offer and who is eligible?

We offer a variety of scholarships for those pursuing their education in the radiological sciences. For more specific information, please see our scholarship and eligibility information for entry-level students or the information for current radiologic technologists and radiation therapists who would like to attain an additional certification or degree. ASRT and ASRT Foundation governing boards, the Scholarship Review Committee chair, ASRT staff and immediate family members are ineligible to apply for a scholarship.

How do I know whether I should apply for entry-level or professional-level scholarships?

Entry-level applicants are students in entry-level programs who have not yet passed any of the primary pathway Registry exams (or equivalent). Professional-level applicants are students who have already attained certification from the ARRT or other equivalent certifying organization or have completed an entry-level program and are transitioning directly into radiation therapy, sonography, magnetic resonance or nuclear medicine. Because we have one application for all scholarship awards, the scholarship system will automatically determine whether you are considered an entry- or professional-level applicant based on your responses to questions in the application.

How competitive are the ASRT Foundation scholarships?

Your odds of being awarded a scholarship depend on the number of applicants qualified for the same scholarship. We receive an average of 500+ applications each year for approximately 70 scholarship awards. Please make sure that you read through the instructions carefully and spend time on your essay responses to ensure that you have the best possibility of receiving an award.

When are scholarship applications due?

Scholarship applications are due Feb. 1 of each year. This includes the submission of any required material, such as your recommendation form or transcript.

Please note our scholarship cycle below:

Applications Available November
Applications Due February
Recipients Notified April
Recipients Announced May
Scholarships Funds Awarded* June, August and December

*Awardees of $2,500 or more will be required to take payment in two equal disbursements. Awards are disbursed in June, August and December for the summer, fall and spring terms, respectively.
How do I apply for a scholarship?

Instead of applying for a particular scholarship, you will complete one application through the online system. You will be automatically qualified for scholarships based on your submitted information. During the application process, you will be asked to create an account that will allow you to save your progress during the application process so you can complete it later or check your application status after you have submitted your materials.

Please make sure you have formally "submitted" your application. If you did not receive a confirmation e-mail after submitting your information, you may not have successfully submitted your materials.

If you have technical problems with the scholarship application, e-mail ISTS at ASRTFoundation@applyists.com.

Can I resubmit the same scholarship application if I applied last year?

Yes. When you log in to the scholarship application, you will see any previous scholarship applications you have submitted in the past. Please update all fields with your current information, including the essays and recommendation request. We change the essay questions occasionally and a new recommendation will need to be submitted on your behalf. Also make sure that you click submit when you are done. If you have any questions about this process, please contact ISTS at ASRTFoundation@applyists.com.

What information and documents will I need to complete the online application?

All applicants will be asked about their education, employment, service activities and other information typically found on a résumé or curriculum vitae. All applicants also will be required to report their adjusted gross income, number of household members and children in college, cost of attendance of current educational program and nonrepayable educational assistance.

Entry-level students will need to have their program director verify their GPA in their core curriculum with at least one complete term of radiologic science courses. Please note: We do not accept any documents by mail or fax. All applications and related materials must be completed through your online scholarship account.

Professional applicants will need to provide their ASRT membership number.

How do I upload my transcripts?

We are not using transcripts to verify GPA this year. Instead, entry-level students will be asked to submit a request for their program director to verify a minimum GPA in their core curriculum. If you are not able to get your program director's email address, please click on "print instructions" and provide the unique code to your program director to use after he or she logs into the application system.

Are there restrictions on the awards?

Your college, university or medical institution must be accredited in the United States. Scholarship checks are made out to this institution, not to you. Funds may be used as long as you are continuously enrolled in your program of study.

Scholarships will be applied first to tuition, books, fees, on-campus room and board, supplies and equipment required for your course load. Any leftover amount may be disbursed to you according to the policies of your institution.

If you disenroll, funds must be returned to the ASRT Foundation. You may transfer from one institution to another and retain the award; however, your program of study must remain related to a career in the radiologic sciences. Scholarships are not intended to assist an R.T. in switching careers, including becoming a physician assistant or radiologist.

You may be awarded only one scholarship per year. If you qualify for more than one scholarship, you will receive the highest amount award for which you are selected. Previous awardees are eligible to apply; however, applicants are only eligible to win a specific scholarship twice.

How can I submit a successful scholarship application?

General Advice:

    1. Follow all directions carefully.
    2. Check all appropriate boxes or areas of the application that apply.
    3. Complete all required sections.

Financial Sections:

    1. Check your application against your financial records to make sure you entered your information accurately.
    2. Do not leave any fields blank. Use “0” if the answer is zero.
    3. Round to the nearest dollar.

Recommendation Form:

    1. The recommendation form must be completed online. The system will guide you through this process. A letter of recommendation will not be accepted in place of completing the form.
    2. Make sure the person you ask to recommend you understands the application process and award criteria.
    3. Give the writer advance notice so he or she has enough time to do a good job.
    4. Ask the writer to provide specific information about you (e.g., your enthusiasm, hard work and accomplishments).

Essays:

    1. You will be asked to write nine short-answer essays of about 200 words each as part of the application process. Feel free to write them in a Word document and paste the responses into the online application.
    2. This is the most important part of your application — where we get to hear about YOU. While you do not need to give us every detail of your life, do not skimp on the parts that matter and relate most to your application! We cannot stress this enough.
    3. Your answers should be thorough and well thought out. The review committee expects an essay, so write accordingly.
    4. Proofread! Have someone else proofread! Proofread again!
    5. Make us unable to resist awarding you based on how impressive your essays are!
What essay questions do you ask?

You will be asked nine short-answer essay questions and have approximately 200 words to answer each one.

    • Explain the status of your financial need and how this scholarship will affect your current situation.
    • What is it about you that makes you the best candidate for this scholarship?
    • Explain your career goals and how your degree or certificate will help you to achieve them.
    • Other than finances, what adversity have you encountered and how have you handled it?
    • List your personal and/or professional strengths and weaknesses. How do you develop or manage them?
    • Describe your leadership abilities and give an example of a time where you applied these skills.
    • Describe where you go for help or advice when experiencing a personal, professional or academic challenge.
    • Describe your community service and volunteer experience.
    • Why are you choosing to make medical imaging or radiation therapy your career at this point in your life?
What is your selection process?

An independent panel, the Scholarship Review Committee, evaluates applications and recommends recipients. Their recommendations are made to the ASRT Foundation’s Board of Trustees, which then makes the final selections.

All awards will be considered by the committee based on:

    • Academic/professional achievements
    • Essay content
    • Financial need
    • Recommendation
How will I know whether I am selected to receive a scholarship?
All applicants are notified via e-mail by May 1.

Past experience indicates that e-mails are sometimes not received or successfully delivered. Be certain to provide us with the e-mail address you check most often. If you are selected as an award recipient, you will be required to confirm the award by e-mail.

Make sure you add info@applyists.com to your e-mail address book or “safe senders list” so these important e-mails are not sent to your junk mail folder.

Some notifications are sent through e-mail only, so if you choose to opt out of any e-mail sent from info@applyists.com you might not receive vital information regarding your scholarship applications. Your e-mail address will only be used to communicate with you about your scholarship applications or other opportunities for which you may be eligible to apply.

A list of all recipients will be available online on May 1.

Note: Decisions of the selection committee are final and are not subject to appeal. No application feedback will be given.
How and when are checks issued?
Checks will be mailed to each recipient’s mailing address as entered on the application. Checks will be made payable to the institution only. It is the recipient’s responsibility to notify ISTS should the check not arrive within 30 days of the issue date (June for summer term, August for fall term, and December for spring term).
Are scholarships taxable?
Scholarship funds used exclusively for the payment of tuition and textbooks are normally not taxable. The scholarship recipient is responsible for taxes, if any, that may be assessed against your scholarship award. We recommend consulting your tax advisor for more guidance.
What are my responsibilities as a recipient?

Directly after receiving your award, you must deliver your scholarship check(s) to the proper office at your institution.

You are expected to complete the educational program for which you were funded and engage with us in open and direct communication during this time. Other requests may be made at the time you accept your award. We hope you are as excited as we are about becoming a member of our scholarship family. We want to build a helpful and lasting relationship with you!

What programs qualify as an accredited program?

Most radiography programs receive accreditation through the Joint Review Committee on Education in Radiologic Technology. In some cases, however, the Registry allows students who graduated from regionally accredited programs to sit for the radiography exam. Further accreditation information is available on the ARRT Web site.

I’m a professional applicant and have applied to more than one school. Which one should I list on the application?

You should list your first choice on the application. If you are chosen to receive an award, it will be your responsibility to make sure that ISTS (our scholarship vendor) is aware of your final school choice so that your check can be issued accordingly.

Why does the ASRT Foundation require a graduation date of Sept. 1?

The purpose of our scholarship program is to enable students to receive a certificate or degree in the radiologic sciences; therefore, scholarship funds are for tuition, fees and other expenses related to completing the educational program. Scholarship awards are made out to the school to be credited to the student’s account.

The earliest these funds will arrive is mid-June. We have found that students who graduate prior to September do not have student account balances at this time because they are within 90 days of graduation. Prior to the implementation of this graduation date, checks were returned to the ASRT Foundation in some cases. In other cases, the entire amount of funding was released to the student and we had no assurance that the money was used for educational expenses. We must comply with our donors’ wishes that funding help students attain degrees or certificates in the field.

Will I qualify for the Royce Osborn Minority Scholarship?

Eligibility for the Royce Osborn Minority Scholarship follows the Standards for the Classification of Federal Data on Race and Ethnicity set by the Office of Management and Budget. Minorities who fall into the following categories are eligible:

    • American Indian or Alaska Native – A person having origins in any of the original peoples of North and South America (including Central America).
    • Asian – A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.
    • Black or African American – A person having origins in any of the black racial groups of Africa, including island cultures such as Haiti.
    • Hispanic or Latino – A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
    • Native Hawaiian or Other Pacific Islander – A person having origins in any of the original peoples of Hawaii, Guam, Samoa or other Pacific Islands.
What are the citizenship requirements for receiving a scholarship from the ASRT Foundation?

Our entry-level scholarships are based on the same criteria the U.S. government uses for federal student aid. You must be one of the following to receive federal student aid:

    • U.S. citizen
    • U.S. national
    • U.S. permanent resident who has a I-151, I-551 or I-551C (alien registration receipt card)

Individuals with a visitor, student or G-series visa are ineligible. For more information on how the U.S. Government classifies non-citizens, please visit their web page on Federal Student Aid.

Professional-level applicants currently must meet only the ASRT membership requirement.

I live outside the United States. Can I apply for an ASRT Foundation scholarship?

We have limited resources and, therefore, must be extremely targeted with our scholarship and grant programs. Currently, we are focused on recruiting and retaining talented radiation therapy and medical imaging professionals in the United States. However, professional-level applicants may qualify for a scholarship if they are attending an accredited U.S. educational institution, even if they are not U.S. citizens.

Please contact the International Society of Radiographers and Radiological Technologists or the American Registry of Radiologic Technologists for information on possible assistance for international students.

Grants and Awards

What research grant programs do you offer?

Our Research Grants Award Program offers up to $10,000 to R.T.s conducting research related to medical imaging, radiation therapy or dosimetry in affiliation with a clinical or academic institution (or as part of a dissertation).

How and when can I apply?
Grant applications are considered on March 1 and Aug. 1 each year. Please refer to the specific guidelines and eligibility criteria listed under the appropriate grant section.
What are the eligibility criteria for research grants?

To submit a research grant award application, the principal investigator must be an ASRT member and registered with the American Registry of Radiologic Technologists or equivalent or hold an unrestricted state license.

How do I submit my PDF application via the new online process?
    1. Click the link
    2. Fill out the form
    3. Choose the “Save As” option to save the document to your local drive. Save the file with your last name, first initial and grant name (SmithJ.SeedGrant.pdf)
    4. Attach the document to an e-mail and send it to foundation@asrt.org
How do I create an electronic signature?
    1. Click the red flag in the signature box.
    2. Mark the box to create a new digital ID now and hit "Next."
    3. Select to store your self-signed digital ID as a "New PKCS#12 digital ID file" (this box should already be marked), and hit "Next."
    4. Enter your name, organizational unit (job title or "student"), organization name (or school), email address, country/region and hit "Next." You do not have to enable Unicode support.
    5. Create a file name and use the "browse" button to select where you would like your ID to be stored. Create and confirm your password. Click "Finish."
    6. A screen will pop up with your signature. Enter your password and click the "Sign" button.
    7. A "Save As" screen should now pop up.  Save the document to your local drive with the file name that includes with your last name, first initial and grant name (SmithJ.SeedGrant.pdf).
    8. Your electronic signature will now appear on your form. Congratulations!

Donations

Do my ASRT dues include a contribution to the ASRT Foundation?

No. Your ASRT dues go directly to the ASRT to help fund your continuing education credits, track and transfer costs, discounts and more. The ASRT provides a grant to the Foundation, but there is no direct correlation to membership dues.

What is the ASRT Foundation's tax ID number?

The ASRT Foundation is a 501(c)(3) nonprofit organization. Our tax identification number is 85-0323021. Donations are tax deductible.

How can I donate to the ASRT Foundation?

We welcome donations from individuals and organizations. You can support the ASRT Foundation through general donations or designated programs such as scholarships, research or community outreach.

Donate online or e-mail us for more information.

Why give to the ASRT Foundation?

Your donation provides scholarships and grants to medical imaging and radiation therapy students. You can contribute knowing that we will use your gift to help those working to make a difference in patient care.

By helping the nation’s best and brightest earn their degree or certificate in this field you also are helping patients receive the quality care they deserve. Thanks to generous donations from corporations and a grant from the ASRT, almost all of our administrative expenses are covered, which means almost all of your donation goes to support R.T.s and students. In addition, your donation is tax deductible.

Can I give to the Disaster Relief Fund at any time?

Yes. All donations to the Disaster Relief fund will be held until such time as ASRT makes a matching donation on behalf of members in response to a qualifying regional, national or international crisis.

How do I donate to the Disaster Relief program?

Complete the donation form and make sure you select “Disaster Relief” under Donation Options. Your donation will go to the ASRT Foundation and be held in a special fund until such time as a donation is made on ASRT members’ behalf.

Who matches my gift?

The ASRT will match all contributions to the Disaster Relief fund up to $10,000 per qualifying regional, national or international crisis.

Where does my donation to the Disaster Relief fund go?

At this time, the ASRT makes donations directly to the Red Cross on behalf of ASRT members. We have a long-standing relationship with the Red Cross and believe that they are committed to providing immediate assistance with shelter, food and disaster relief during times of crisis.